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essential safety measures

Essential Safety Measures (ESM) – VictoriaIn Victoria, Essential Safety Measures (ESM) are governed by the Building Act 1993 and the Building Regulations 2018. Building owners, or their appointed agents, are legally required to issue an Annual Essential Safety Measures Report (AESMR) each year to demonstrate compliance and ensure that safety features remain functional and up to standard.At Fire Consultants Australia (FCA), we’ve created a clear and practical comparison table to help clients navigate the evolving terminology and requirements across different legislative periods — from the Building Regulations 1994, through the Building (Interim) Regulations 2005, and into the current framework. This table provides detailed definitions and explanations of each essential safety measure, supporting building owners in maintaining a clear understanding of their compliance obligations.

Designed to serve as a practical reference, this table is particularly beneficial for building owners or managers. It aids in clarifying the “Essential Services” listed in Occupancy Permits, especially when reconciling reports from third-party providers who may use more current terminologies. An example in our table is the Annual Essential Safety Measures Report (AESMR), where we align the former terms with their contemporary equivalents, simplifying compliance and understanding for our clients.

Comparative Equivalence List

Comparative Equivalence List

Definitions

Essential Safety Measures (2004 onwards)

Essential Services (1994 to 2004)

BUILDING FIRE INTEGRITY:
Building elements required to satisfy prescribed fire resistance levelsFire resisting structures

To maintain structural stability during a fire and restrict the spread of fire. It must be provided with the fire resistance level specified in the BCA and have all openings protected with doors, windows, shutters, panels or other means rated to provide the required fire resistance level.

Fire resisting shafts
Fire isolated lift shafts
Materials and assemblies required to satisfy prescribed fire hazard propertiesFire indices for materials

Indicates the suitability or otherwise, of building materials, etc. in the ability to resist spread of flame and the generation of smoke. Building owners must ensure that any new material introduced to their premises conforms to the requirements of the Building Code of Australia.

Elements required to be non-combustible, provide fire protection, compartmentation or separationLightweight construction

To provide fire resistance wall, covering, etc that are built into the structure during construction.

Fire protective coverings
Fire rated materials applied to building elements
Wall-wetting sprinklers (including doors and windows required in conjunction with wall-wetting sprinklers)

To provide protecting a non fire rated opening in a required fire resisting element with the required fire protection.

Fire doors (including sliding fire doors and their associated warning systems) and associated self-closing, automatic closing and latching mechanismsFire doors (including signs)

The fire door must close upon the loss of power supply or due to an approved sensing device (e.g heat detectors / fire alarm / sprinkler system) and must close cleanly without impairment in its operation. No unauthorised means should be used to hold the door open.

Fire rated access panels

Are provided where access to shafts containing ventilation equipment, pipes, garbage chutes or other services, is required for maintenance purposes.

Fire windows (including windows that are automatic or permanently fixed in the closed position)Fire windows

A glazed opening provided with a fire rating in a fire rated wall to maintain the fire resistance of the building element or structure.

Fire shuttersFire shutters

Constructed and installed in compliance to the regulations, they must operate automatically and close at a rate between 0.25 and 0.3 metres per second and maintain their integrity for the time period as required by BCA.

Solid core doors and associated self-closing, automatic closing and latching mechanisms

Provided in certain circumstances to provide some level of resistance to the spread of fire and smoke and has much the same requirements as a fire door.

Fire-protection at service penetrations through elements required to be fire-resisting with respect to integrity or insulation, or to have a resistance to the incipient spread of firePenetrations in fire-rated structures

Service penetrations into fire rate structures are to be maintained to keep the integrity of its fire resistant level.

Fire protection associated with construction joints, spaces and the like in and between building elements required to be fire-resisting with respect to integrity and insulationFire rated control joints

Assist in keeping the integrity and protection of structural elements and fire/smoke resistant elements in the event of fire.

Smoke doors and associated self-closing, automatic closing and latching mechanismsSmoke doors

Constructed in smoke walls to restrict the passage of smoke between smoke compartments or walls, or from within a smoke lobby (i.e from passing from one side of the doorway to the other).

Proscenium walls (Fire Curtains)Fire curtains

Capable of closing automatically (heat activated device) fully within 35 seconds or manually from either stage side to prevent the passage of smoke and fire from the stage area to the audience area. Non-combustible, inhibiting smoke penetration around its perimeter when fully lowered or with specified early fire hazard indices and protection by a deluge sprinkler system across its total width.

MEANS OF EGRESS:

Paths of travel to exitsPaths of travel to exits

To provide an unobstructed pathway for occupants traveling to an exit. The passage to an exit has to be the width and height as specified by the Building Code of Australia.

Discharge from exits (including paths of travel from open spaces to the public roads to which they are connected)Path of travel to road

To provide an unobstructed pathway for occupants traveling from an exit to road or open space. The path to road or open space has to be the width and height as specified by the Building Code of Australia.

Exits (including fire-isolated stairways and ramps, non-fire isolated stairways and ramps, stair treads, balustrades and handrails associated with exits, and fir-isolated passageways)Exit doors

To enable safe exit from the building for residents/staff (fire doors are to be at entrance/exit points to these elements). These have to be fire resistant at the level specified in the Building Code of Australia.

Fire isolated passageways
Fire isolated ramps
Fire isolated stairs
Smoke lobbies to fire-isolated exitsLightweight construction

To provide fire resistance wall, covering, etc that are built into the structure during construction to avoid the travel of smoke into the exit paths.

Open access ramps or balconies for fire-isolated exitsExit doors

To provide a means of egress from any part of a building

Path of travel to road
Doors (other than fire or smoke doors) in a required exit, forming part of a required exit or in a path of travel to a required exit, and associated self-closing, automatic closing and latching mechanismsExit doors

To enable safe exit from the building. With minimum obstruction in an exit path and the exit door to be opened in a single downward/push action.

SIGNS:

Exit signs (including direction signs)Exit signs

To assist the residents/staff in identifying exits and paths of travel to exits. It must be clearly visible (in adequate size letters and symbols) to the person approaching an exit. It should be located in positions where exits are not readily visible, on/above/adjacent to each door providing exit and has emergency illumination in the event of normal power supply failure.

Signs warning against the use of lifts in the event of fireWarning systems associated with lifts (including signs)

Warning signs, etc that warn users of using the lifts (passenger) in the event of a fire.

Warning signs on sliding fire doors and doors to non-required stairways, ramps and escalatorsFire doors (including signs)

Warning signs, etc that warn occupants that it is not the exit path in the event of a fire.

Signs, intercommunication systems, or alarm systems on doors of fire-isolated exits stating that re-entry to storey is availableExit doors

Warning signs, etc that warn occupants within a fire isolated stair on how to re-enter a particular level.

Signs alerting persons that the operation of doors must not be impairedExit doors

Warning signs, etc that warn occupants that they must not obstruct or impair the function of a required door.

Signs required on doors, in alpine areas, alerting people that they open inwardsExit doors

Warning signs, etc that warn occupants that the external exit doors open inwards to avoid exit doors not being able to be opened by snow fall on the out side of the door

Fire order notices required in alpine areasExit doors

Warning signs, etc that warn occupants the operation of fire alarms, fire fighting equipment, location of exits and evacuation procedures.

LIGHTING:

Emergency lightingEmergency lighting

To provide sufficient lighting to allow safe evacuation in an event of an emergency. It must at least illuminate in the event of power failure and enough light in regards to the distance to the exits, use and size in the floor area of the building.

FIRE FIGHTING SERVICES AND EQUIPMENT:

Fire hydrant system (including on-site pump set and fire-service booster connection)Fire hydrants

This is to provide the fire fighting personnel a supply of water, which is readily accessible and located to provide coverage and a specified minimum flow rate (at all times) to every part of the building.

Fire mains
Fire hose reel systemFire hose reels

To enable the residents/staff to undertake initial fire extinguishment. The hose reel length must be to reach every part of the floor or storey on which it is installed. The location of the hose has to be clearly indicated and instructions on how to operate it, displayed on the hose reel. Staff and personnel are required to be trained in the usage of the hose reels.

Sprinkler systemSprinkler systems

A full-time automatic fire suppression system that is able to summon the fire brigade automatically.

Static water storage
Portable fire extinguishersFire extinguishers (portable)

To enable the residents/staff to attack a fire in its initial stages, with the suitable agents for the likely type of fire. The fire extinguishers must be located in conspicuous and in an accessible position, which are indicated by the appropriate signage. Staff and personnel must be suitably trained in the correct use of fire extinguishers located in the premises.

Fire control centres (or rooms)Fire control centres

It is the centre from which fire fighting operations or emergency procedures are directed or controlled. Equipment’s associated with required fire services in the building, and are only used for fire fighting and for the safety or security of the residents/staff.

Provisions for special hazards

Suitable additional provisions must be made if special fire-fighting problems could arise from the nature or quantity of materials stored, displayed, used in a building or stored on the allotment. The location of the building in relation to available water supply for fire-fighting purposes may also require special equipment to be installed in the building

AIR HANDLING SYSTEMS:

Smoke hazard management systems:
  • automatic air pressurisation systems for fire- isolated exits
  • zone smoke control system
  • smoke exhaust system automatic smoke and heat vents (including automatic vents for atriums)
  • air handling systems that do not form part of a smoke hazard management system and which may unduly contribute to the spread of smoke
  • miscellaneous air- handling systems covered by Sections 5 and 11 of AS/NZS1668.1 serving more than one fire compartment
Air Pressurisation systems

To provide sufficient time for residents/staff to evacuate before the evacuation route becomes untenable. The purpose is to remove smoke from fire affected area to the outside area and introduce outside air to either fire affected area or non fire affected compartments, in response to the heat or smoke sensing equipment and provide a pressurised atmosphere in fire isolated exits to prevent entry of smoke from the fire compartment.

Commercial Kitchen Exhaust
Fire dampers
Smoke/Heat vents
Stairwell pressurisation systems
Carpark mechanical ventilation systemMechanical ventilation systems

To ensure that car fumes are adequately removed and under fire and smoke conditions within a car park area, occupants have sufficient time to evacuate before the evacuation route becomes untenable.

Atrium smoke control system (see above for smoke and heat vents)Smoke control measures

Smoke and fire control systems within atriums ensure that occupants have sufficient time to evacuate before the evacuation route becomes untenable. The reason for these additional requirements is that there is an additional fire hazard associated with atriums and for the occupants evacuating them.

AUTOMATIC FIRE DETECTION AND ALARM SYSTEMS:

Smoke and heat alarm systemSmoke alarms

To detect and provide an early warning of the presence of fire, providing as much time as possible to alert the residents/staff.

Smoke and heat detection systemFire brigade connections

To automatically sense the fire in its initial development stage and provide a local alarm and advise the fire brigade and indicate the location of the fire (also has manual means to activate the system) and switch the air handling system to the smoke ventilating phase and activate necessary fire pumps and the closure of smoke and fire isolating doors

Fire control panels
Fire indicator panels
Fire detectors and alarm systems
Smoke and Heat Detectors
Atrium fire detection and alarm systemsFire detectors and alarm systems

OCCUPANT WARNING SYSTEMS:

Emergency warning and intercommunication systemEmergency warning and intercommunication systems

To alert the residents/staff in the event of an emergency and enable an orderly evacuation of the building. Staff and personnel are required to be trained in identification of the “alert” and “evacuation” signals (audio or visual), and take part in an evacuation exercises.

Building occupant warning systemOccupant warning systems

LIFTS:

Stretcher facilities in lifts

Allows the emergency services personnel to use stretcher facilities in a lift.

Emergency liftsEmergency lifts

Allows the emergency services personnel to gain entry to any floor of the building and proceed in the evacuation of staff and residents and carry out emergency procedures.

Passenger lift fire service controls

STANDBY POWER SUPPLY SYSTEMS:

Standby power supply systemEmergency power supply

In the event of a power failure, an emergency power supply will ensure the operation of the safety systems. In terms of a generating set, it is required to provide power within 30 seconds of mains failure.

BUILDING CLEARANCE AND FIRE APPLIANCES:

Open space around large isolated buildingsVehicular access for large isolated buildings

For buildings constructed in excess of the floor area requirements of the BCA, vehicular access around that building for emergency services from a public road is required. The road has to be load bearing capability with unobstructed height and a min. width of 6 metres and no part of it further than 18 metres from the building.

Vehicular access around large isolated buildingsVehicular access for large isolated buildings

MECHANICAL VENTILATION:

Air conditioning systemsAir conditioning systems

Safeguards residents/staff from illness or loss of amenity due to lack of air freshness e.g. kitchen exhaust, air condition, evaporative cooling, general exhaust, thermal plants, humidifiers, electric duct heaters, etc.

Common Questions

Most Popular Questions

Part 15 of this document requires that owners of all buildings (excluding Class 1a & 10 as defined in the Building Code of Australia BCA Volume 1) have a responsibility of ensuring the safety equipment’s, safety fittings and safety measures (known as “essential safety measures”) as listed under Schule 8 of the Building Regulations 2018 and are maintained in a state that enables them to fulfil their purpose.

To verify that each safety measure is operating at the required level the Regulations require the owner prepare a document that is called an “annual essential safety measures report” as required under Regulation 223.

This document lists each essential safety measure that is installed within the building, who has been maintaining each essential safety measure for the past 12 months and this document is to be accompanied by any maintenance and inspection records provided by the maintenance contractors. 

It essentially proves that you as the owner or agent have taken all reasonable steps in insuring that each essential safety measure is operating at the required level of performance to fulfil its purpose. 

This document is to be issued on an annual basis in accordance with regulation 223 of the Building Regulations 2018.

Where a building has been constructed or has undertaken major alterations after 1 July 1994, there has always been the requirement for the issuing of this document as required by Part 11 of the Building Regulations 1994.

However, the Building Regulations 1994 has since been superseded and replaced with the Building Regulations 2018. The importance of ensuring that fire and life safety fittings within all building has been recognised and as such Part 15 of this document stipulates that all buildings regardless of the time of construction must prepare an annual essential safety measures report.        

The 2018 Regulations recognise time to adjust is required and as such they have allowed within 28 days before 13 June 2018 and each anniversary of that date. However, this date has since come and gone, non-compliance with these Regulations may result in heavy fines.

The Municipal Building Surveyor or chief officer of the relevant Fire Brigade is responsible for the enforcement of these Regulations.

Non-compliance may result in an infringement notice issued by Council or the Fire Brigade up to $1000 and furthermore, non-compliance may result in prosecution in which a fine may be imposed of  $10,000 for an individual or $50,000 for companies for each breach of the Regulations.

As mentioned previously all buildings within Victoria are required to be provided with an annual essential safety measures report, excluding Class 1a & 10 buildings.

The Class of a particular buildings or group of buildings are identified within a document refer to as a “certificate of occupancy permit” or “certificates of final inspection”. All occupancy permits/certificates of final issued in Victoria are provided with the classification of the building or building to which it is applicable to.  

Where a building has been constructed or has undertaken major renovation or alterations after 1 July 1994 a “certificate of occupancy permit” or “certificate of final inspection” issued by the relevant building surveyor under Part 5 Section 45 Building Act 1993 will be subject to conditions of occupancy which include a list of maintenance requirements of the relevant essential safety measures.

i.e.  A list of essential safety measures with the level of performance, frequency of inspection and the type of maintenance required must be attached as an appendix to the occupancy permit. 

Occupancy permits issued prior to this date did not require a list of essential safety measures be included as a condition of occupancy, this requirement was first introduced with the Building Act 1993.

A schedule of essential safety measures and the maintenance requirements that relate to each may be prepared. A registered Building Surveyor on the application the building owner may be engaged to create a “maintenance schedule” under Regulations 219 of the Building Regulations 2018.  

As a condition of the occupancy permit this document must be displayed in a prominent position within the building as approved by the Relevant Building Surveyor.

Where the certificate has been misplaced, contact the Local Council and request a search as Councils are required to keep copies of such documents. Where Council cannot provide, engage a registered Building Surveyor to issue your building with a Maintenance Schedule.

This is when things a little complicated, to eliminate the complication we suggest a registered Building Surveyor be engaged to issue your building with a consolidated Maintenance Schedule.

Under Regulation 219 of the Building Regulations 2018 a Municipal or private Building Surveyor may on the application the building owner be engaged to create a consolidated list of essential safety measures and the maintenance requirements relating to those essential safety measures.

We assist building owners and agents in achieving compliance with the complex and ever-changing essential safety measures legislation in the State of Victoria by issuing the Annual Essential Safety Measures Report.

This will ensure the maintenance of all Essential Safety Measures are maintained by appropriately qualified personal ensure the risk, health and safety is minimised ensuring all stakeholders are protected.

Note: Where the annual essential safety measures report along with record of maintenance checks and any service or repair work carried out to any safety installation are requested by the Municipal Building Surveyor or Chief Officer it must be made available at the building within 24 hours’ notice as required by regulation 225 of the Building Regulations 2018. 

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